PMO / Office Manager
UNLEASH YOUR POTENTIAL
At Leidos, we deliver innovative solutions through the efforts of our diverse and talented people who are dedicated to our customers’ success. We empower our teams in the UK to address some of the most complex problems in defence, government, safety and security, and transportation. Everything we do is built on a commitment to do the right thing for our customers, our people, and our community. Our Mission, Vision, and Values guide the way we do business. https://www.leidos.com/company/global/uk-europe
Are you ready for your next career challenge?
The Admin Manager is based on site and is a key team member to enable the smooth running of the Leidos Contract with the Authority and forms 50% of the role.
This remaining 50% of your time will be spent providing administration support to the Renewals Team and will work with the Renewals Team Engineer, for training, direction and daily tasks to support the Renewals function.
This is a busy office based role, on a customer site close to Huntingdon and St Ives. There may also be some flexibility in working hours (either slightly shorter days or 4 rather than 5 days per week).
PMO/Office Management areas of responsibility include:
Working with Leidos Team to Book visitors onto Site and liaising with IMaGE and Security to make sure the right access passes are available
Requesting of clearance details for access to sensitive areas of site
Arranging room bookings, where site attendees do not have access to the booking system
Arranging meetings, where site attendees do not have access to tools to book, themselves
Oversee office and maintenance to ensure smooth running to support operations
Liaise with building custodian on matters such as access, security, issues, ad hoc requests
Updating occupancy list for fire register and building custodian information
Liaise with Security regarding renewal of site pass/issue of new pass for Leidos Contract Team
Read on and off appointments’ in PfB – raising relevant paperwork/documents, sending out and submitting
Perform ad hoc tasks to ensure the smooth running of the Leidos business requirements
Send SAL (Security Aspects Letter) to new employees and additional colleagues coming to work on the Programme, then if required, provide access to the Share Point site
Attend meetings, as required
Renewals Administration areas of responsibility include:
Working with the Renewals Team Engineer and the License Manager to assist with the renewals purchasing, to include software, hardware, support and associated agreements.
Complete customer documentation and seek approvals to proceed with internal and external stakeholders.
Raise purchase requests to seek quotes and process requirement through Procurement.
Assist with the delivery of goods onto site and onward delivery to the Asset Manager and License Manager.
Attend meetings with renewals team and customer.
Accurately maintain documents to ensure they are up-to-date
Personal Skills & Qualities
Must be able to demonstrate organisation skills
Must have experience in communicating with people at all levels, with a friendly and approachable manner
PC skills - MS Office, especially Excel, Word and Outlook
Must be confident to engage in person and over the phone, with internal colleagues and external stakeholders
Ability to multitask and work across multiple platforms
Strong communication and interpersonal skills – both verbal and written
Training will be provided where necessary on any Leidos proprietary tools and processes.
What do we do for you?
At Leidos we are PASSIONATE about customer success, UNITED as a team and INSPIRED to make a difference. We offer meaningful and engaging careers, a collaborative culture, and support for your career goals, all while nurturing a healthy work-life balance.
We provide an employment package that attracts, develops and retains only the best in talent. Our reward scheme includes:
• Contributory Pension Scheme
• Private Medical Insurance
• 33 days Annual Leave (including public and privilege holidays)
• Access to Flexible benefits (including life assurance, health schemes, gym memberships, annual buy and sell holidays and a cycle to work scheme)
• Dynamic Working: https://www.leidos.com/sites/g/files/zoouby166/files/2019-11/PDF-Dynamic-Working-Leidos-UK.pdf
Commitment to Diversity
We welcome applications from every part of the community and are committed to a truly diverse and inclusive culture. We foster a sense of belonging, welcoming all perspectives and contributions, and providing equal access to opportunities and resources for everyone
The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.